1. An overview of data protection
Data collection on our website
Who is responsible for the data collection on this website?
The data collected on this website are processed by the website operator. The operator's contact details can be found in the website's required legal notice.
How do we collect your data?
Some data are collected when you provide it to us. This could, for example, be data you enter on a contact form.
Other data are collected automatically by our IT systems when you visit the website. These data are primarily technical data such as the browser and operating system you are using or when you accessed the page. These data are collected automatically as soon as you enter our website.
What do we use your data for?
Part of the data is collected to ensure the proper functioning of the website. Other data can be used to analyze how visitors use the site.
What rights do you have regarding your data?
You always have the right to request information about your stored data, its origin, its recipients, and the purpose of its collection at no charge. You also have the right to request that it be corrected, blocked, or deleted. You can contact us at any time using the address given in the legal notice if you have further questions about the issue of privacy and data protection. You may also, of course, file a complaint with the competent regulatory authorities.
Analytics and third-party tools
You can object to this analysis. We will inform you below about how to exercise your options in this regard.
2. General information and mandatory information
Please note that data transmitted via the internet (e.g. via email communication) may be subject to security breaches. Complete protection of your data from third-party access is not possible.
Notice concerning the party responsible for this website
The party responsible for processing data on this website is:
European Research and Project Office GmbH
Telephone: +49 6894 388 130
The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (names, email addresses, etc.).
Revocation of your consent to the processing of your data
Many data processing operations are only possible with your express consent. You may revoke your consent at any time with future effect. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.
Right to file complaints with regulatory authorities
If there has been a breach of data protection legislation, the person affected may file a complaint with the competent regulatory authorities. The competent regulatory authority for matters related to data protection legislation is the data protection officer of the German state in which our company is headquartered. A list of data protection officers and their contact details can be found at the following link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.
Right to data portability
You have the right to have data which we process based on your consent or in fulfillment of a contract automatically delivered to yourself or to a third party in a standard, machine-readable format. If you require the direct transfer of data to another responsible party, this will only be done to the extent technically feasible.
SSL or TLS encryption
This site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator. You can recognize an encrypted connection in your browser's address line when it changes from "http://" to "https://" and the lock icon is displayed in your browser's address bar.
If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.
Information, blocking, deletion
As permitted by law, you have the right to be provided at any time with information free of charge about any of your personal data that is stored as well as its origin, the recipient and the purpose for which it has been processed. You also have the right to have this data corrected, blocked or deleted. You can contact us at any time using the address given in our legal notice if you have further questions on the topic of personal data.
3. Data protection officer
Statutory data protection officer
We have appointed a data protection officer for our company.
Telephone: +49 89 800 65 78 0
4. Data collection on our website
Most of the cookies we use are so-called "session cookies." They are automatically deleted after your visit. Other cookies remain in your device's memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site.
Server log files
The website provider automatically collects and stores information that your browser automatically transmits to us in "server log files". These are:
- Browser type and browser version
- Operating system used
- Referrer URL
- Host name of the accessing computer
- Time of the server request
- IP address
These data will not be combined with data from other sources.
This constitutes a justified interest pursuant to Art. 6 (1) (f) GDPR.
Form for newsletter registration
- Scope of processing of personal data
The data you enter when registering for our newsletter.
- Lawful basis for processing personal data
Art. 6 (1) lit. (a) GDPR (consent by a clear affirmative action or behaviour)
- Purpose of data processing
We will only use the data you enter into the login screen of our newsletter for the purpose of sending you our newsletter, in which we provide you with information about our services and news. Following registration we will send you a confirmation e-mail that contains a link that you must click on in order to complete your registration to receive our newsletter (double opt-in).
- Duration of data storage
You can unsubscribe from our newsletter at any time by clicking on the unsubscribe link that appears in every newsletter. Following unsubscription we will delete your data without delay. We will not save your personal data before completing the double-opt-in process. We reserve the right to delete data without giving reasons and without informing you in advance or subsequent to deletion.
- Option to object to and remove data
The options for objecting to and removing the data are determined in accordance with the general rules on the right to object to and delete data, as required by data-protection law, that are outlined later in this data protection declaration.
If you would like to receive the newsletter, we need your email address that will allow us to verify that you are the owner of the email address provided and that you agree to receive the newsletter.
We use a double opt-in procedure so your contacts receive only the emails they've agreed to get. In order for a potential subscriber to sign up for a newsletter, they have to complete all the steps of this process. This process is complete once a user has clicked on the confirmation link in the double opt-in email. Their email address will be activated in your contact list only once they've confirmed their subscription.n the confirmation link in the double opt-in email. Their email address will be activated in your contact list only once they've confirmed their subscription.
We use this data exclusively for sending information and offers you have requested.
Brevo is the email marketing software used. This means your information is transmitted to Brevo, Köpenicker Straße 126, 10179 Berlin (formerly named: Sendinblue). Brevo is prohibited from selling your data and from using it for purposes other than sending email. Brevo is a certified German email marketing software provider, working in accordance with the European Regulation 2016/679, as well as the German Federal Data Protection Act (BDSG). A data processing agreement between EURICE and Brevo has been concluded.
When you give a company permission to store your personal information and email address and to send you marketing emails, you can revoke this consent at any time via the unsubscribe link in every mailing.
Data protection measures are always subject to technical innovations. For this reason, we ask you to inform yourself about our data protection measures at regular intervals by consulting our data protection policy.
We aim to regularly inform you about the current developments of the alliance making use of the short news service Twitter Inc, 1355 Market Street, Suite 900, San Francisco, CA 94103 U.S.A.for this purpose. Responsible for the data processing of persons living outside the United States is Twitter International Company, One Cumberland Place, Fenian Street, Dublin 2 D02 AX07, Ireland. Please note, that you use this service and its functions on your own responsibility. This applies in particular to the use of the interactive functions (e.g. share, rate).
Data processed by Twitter:
We have no influence neither on the type nor the scope of the data processed by Twitter. Furthermore, the type of data processing, the use of data or the transfer of data by Twitter cannot be affected. There are no effective means of control implemented.
By using Twitter, your personal data will be collected, transferred, stored, disclosed and used by Twitter Inc. and, in doing so, transferred to, stored and used in the United States, Ireland and any other country in which Twitter Inc. does business, regardless of your place of residence.
Twitter processes data that you voluntarily enter such as your name and user name, e-mail address, telephone number or the contacts in your address book when you upload or synchronize it. Twitter also evaluates the content you share to determine what topics you are interested in, stores and processes confidential messages that you send directly to other users, and can determine your location using GPS data, wireless network information, or your IP address to send you advertising or other content.
For evaluation purposes, Twitter Inc. may use analysis tools such as Twitter or Google Analytics. We have no influence on the use of such tools by Twitter Inc. and have not been informed about such potential use. If tools of this kind are used by Twitter Inc. for our account, we have neither commissioned Twitter to do so nor approved of this or supported it in any other way. Neither will the data obtained during the analysis be made available to us. Only certain, non-personal information about the tweet activity, such as the number of profile or link clicks through a particular tweet, can be viewed by us via your account. Furthermore, we have no way of preventing or disabling the use of such tools on your Twitter account.
Since Twitter Inc. is a non-European provider with a European branch only in Ireland, it is not bound by German data protection regulations. This concerns, for example, your rights to information, blocking or deletion of data or the possibility of using usage data for advertising purposes to contradict. You have the possibility to limit the processing of your data in the general settings of your Twitter account as well as in the section
"Privacy and Security". In addition, you can restrict Twitter access to contact and calendar data, photos, location data, etc. on mobile devices (smartphones, tablet computers) in the settings there. However, this is dependent on the operating system used.
You can find out about the possibility of viewing your own data on Twitter here: https://support.twitter.com/articles/20172711#
Information about the conclusions drawn by Twitter about you can be found here: https://twitter.com/your_twitter_data
Information on the available personalization and data protection settings can be found here (with further references): https://twitter.com/personalization
Data processed by EURICE:
We may also process your personal data. Although we do not collect any data about your Twitter account ourselves, the data you enter into Twitter, in particular your user name and the content published under your account, will be processed by us to the extent that we re-tweet or reply to your tweets, if applicable, or write tweets that refer to your account. The data you freely publish and distribute on Twitter is thus included by us in and made accessible to your followers.
Our webpage contains videos from YouTube, LLC 901 Cherry Ave., 94066 San Bruno, CA, USA, a company of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
For this we apply the YouTube option “Advanced Data Protection Mode”.
If, however, you are logged in to your YouTube account, then this information will be attributed to your YouTube account. In order to prevent this, you need to sign out of your YouTube account before visiting this website. Further information about YouTube Privacy Protection is provided by Google here: https://www.google.de/intl/de/policies/privacy/
8. Data processing: 2nd AGENT Progress Meeting
Which sources and data are used?
We process your personal data (Art. 4 no. 2 GDPR) which we receive from you within the scope of your registration for the 2nd AGENT Progress Meeting (first name, last name, institution, AGENT partner number, e-mail address). In addition, we process personal data – provided that you have given your consent – that we collect within the scope of your participation to the event (pictures on which individuals may be identifiable).
Why do we process your data (purpose of processing) and what is the legal basis?
If you make use of the registration form, EURICE will receive and save the data you fill in in the registration form. We process personal data in accordance with the provisions under the European General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (Bundesdatenschutzgesetz (BDSG)).
To meet contractual obligations (Art. 6 para. 1b GDPR)
Your registration data is processed for the purpose of the initiation, performance and conclusion of a contract and the related secondary obligations (Art. 6 para. 1 GDPR). These data are processed with the purpose of identifying you as a participant to the event, for reserving a place for you, preparing name tags as well as a participants list and for enabling the planning and guarantee of a smooth operation. Subsequent to the event, a participants list is needed to document towards the European Commission that the event actually took place.
To enable online participation, the video conferencing tool "GoToMeeting" (also known as “GoTo”), is used. "GoToMeeting" is a service of LogMeIn Ireland Limited (Bloodstone Building Block C 70 Sir John Rogerson's Quay Dublin 2, Ireland), a subsidiary of LogMeIn Inc. (Log-MeIn, 320 Summer Street, Boston, MA 02210, USA). An data processing agreement has been concluded with GoToMeeting (ID: 966C5A58-89A5-45B9-9005-A2C28BAE7812). If you wish to participate online, a processing of your personal data thus takes place in a third country.
Based on your consent (Art. 6 para. 1a GDPR)
To the extent that you have given your consent for the processing of personal data with regard to taking pictures in the course of the event and the publishing of such pictures, the processing is considered lawful on the basis of your consent (Art. 6 para 1a GDPR). Pictures are taken for the purpose of documenting the event as well as for preparing communication material (flyer, leaflets) for the project. A consent that has been given can be revoked at any time. However, please note that any revocation is only applicable to the future use of your personal data. Processing of data that has been performed before your revocation is not affected.
Who will receive my data?
Within the European Research and Project Office GmbH, your data will be transferred to those persons that need them to fulfill their contractual obligations (e.g. Project Manager of the project, financial department for taking care of the reimbursement of travel costs). In addition, we may involve other service providers to fulfill our contractual and legal obligations. In addition, we may transmit your personal data to other recipients outside the European Research and Project Office GmbH if this is required to fulfill our contractual and legal obligations. This includes but is not limited to:
- Financial authorities, courts
- European Commission as funding body of the H2020 project
- Coordinator of the H2020 project as representative of the project
- LogMeIn Ireland Limited
For how long are my data stored?
Periods for retention result from the applicable H2020 provisions. In accordance thereto, the data must be retained for up to five years after receipt of the project’s final payment.
In addition, we are obliged to respect various obligations to retain information and furnish evidence in accordance with, among other things, the German Commercial Code (Handelsgesetzbuch (HGB)) and the German Tax Code (Abgabenordnung (AO)). According to these Codes, the periods for storage amount to a maximum of ten years. Finally, the period of storage is also subject to statutory periods of limitation which, for instance in accordance with §§ 195 et seq. of the German Civil Code (Bürgerliches Gesetzbuch (BGB)), in general amount to three year but, in certain cases, can also amount to a maximum of thirty years.
Will my data be transmitted to a third country or international organization?
There is no transmission of your data to any third country (countries outside the European Economic Aera (EEA)). Your data will, in principle, be processed in the European Union.
Which data protection rights do I have?
Each individual has the right of access in accordance with Art. 15 GDPR, the right to rectification in accordance with Art. 16 GDPR, the right to erasure (right to be forgotten) in accordance with Art. 17 GDPR, the right to restriction of processing in accordance with Art. 18 GDPR, the right to data portability in accordance with Art. 20 GDPR as well as the right to object in accordance with Art. 21 GDPR. Limitations in accordance with §§ 34 and 35 of the German BDSG apply to the right to access and the right to erasure. In addition, individuals have a right to lodge complaints with us. In this case, please contact our data protection officer Verimax GmbH as well as the competent data protection supervisory authority (Art. 77 GDPR in conjunction with § 19 BDSG).
The competent supervisory authority is
Unabhängige Datenschutzzentrum Saarland
Die Landesbeauftragte für Datenschutz und Informationsfreiheit
Telephone: +49 681 94781-0
Am I obliged to provide my data?
Within the scope of our business relationship you only have to provide those personal data that are required for establishing, implementing and closing the business relationship and for fulfilling the related contractual obligations or in the case that we are legally required to collect the data. Without those data, we will generally not be able to perform the contract concerned.